2025 FOOD VENDOR APPLICATION

Please read all information before submitting this application.

DATE: Sunday, October 19 2025

LOCATION: Leclaire Park, 900 Hale Avenue, Edwardsville, IL 62025

HOURS: 11:00 am to 5:00 pm

FEE: $50 per single 10’ x 10’ space; $40 for each additional item.

APPLICATION DEADLINE: 9/30/25

NOTE: FEE IS NON-REFUNDABLE. Fee does not include tent, table, chairs, equipment, etc. Vendor is responsible for all supplies required to prepare, sell and serve their food and/or beverages.

Food preparation guidelines from the Madison County Health Department are available upon request. After September 1, approved products are awarded on a first come, first served basis.

VENDOR/ORGANIZATION NAME

NAME OF CONTACT

First Name

Last Name

ADDRESS

Street, City, State & Zip Code

PHONE #

(###)

###

####

EMAIL ADDRESS

For Confirmation of Receipt and Notice of Approval Status

DESCRIBE WHAT YOU WILL VEND

We attempt to give each food vendor exclusive rights to sell their type of item(s). (For example, hot dogs, cookies, lemonade, etc.) This does not apply to an entire category of food. Once you have submitted an application, you may not change your food item(s). All decisions concerning this matter will be determined by Friends of Leclaire.

NUMBER OF ELECTRICAL OUTLETS REQUIRED

Please provide number of and description of the type of electrical device you'll be bringing (i.e. 2 crock pots, 3 roasters, 1 coffee pot, 1 freezer, 1 cash register, etc.). Note: Access to electricity is extremely limited and to be determined by Friends of Leclaire.

TERMS & CONDITIONS: Non-refundable fee required of ALL vendors. Vendor fee will only be returned if application is not accepted. Fee is for space only; no tent, table, etc. will be provided. Friends of Leclaire reserves the right to deny application for any vendor deemed inappropriate to the festival. Submit a separate vendor application for each product or activity. You are required by law to report your sales to the State of Illinois. The Illinois Special Event Tax Collection Coupon will be provided to accepted vendors. Following the completion of Leclaire Parkfest, FOL will report our Vendor list to the City of Edwardsville. Please follow the State's submission guidelines per the coupon when remitting your taxes. Certificates of insurance for Friends of Leclaire are on file with the City of Edwardsville.

Questions about Leclaire Parkfest? Please contact Vendor Coordinator Will Krause at 618-540-5950. You may also contact Friends of Leclaire at friends@historic-leclaire.org.

2025 FOOD VENDOR APPLICATION

PO Box 644
Edwardsville, IL 62025

Phone: (618) 656-1294

Friends of Leclaire is a local not for profit organization founded in 1991 and is dedicated to promoting Leclaire heritage through advocacy, education, and community involvement. Learn More ...